The best art inventory software in 2026

ArtVault Works keeps the archive, the sales and the public site in one record. An artwork carries its images, editions, provenance, exhibition history, location and condition, and the same record feeds the website, the store, private viewing rooms, AR on a collector’s wall and a 3D walk-through of the show. Contacts, email campaigns, invoices paid by card or PayPal, live USPS, UPS and FedEx rates with printed labels through your Shippo account, and QuickBooks sit on top of it. Payments go straight to your own Stripe, PayPal or Square account. Every plan has unlimited artworks and a flat monthly price, not a price per user.

Consignments, loans, the sales pipeline, invoices, checkout, shipping labels and QuickBooks start on Studio Pro; team roles are on Gallery Pro. There is no native phone app yet: the dashboard installs to a phone’s home screen from the browser. The trial opens every feature, but campaigns send only on a paid plan.

Platform, Pricing, Support docs

Artlogic is the long-standing choice of large commercial galleries. It covers inventory, editions, consignments and loans, condition, a CRM, websites, viewing rooms, email marketing, Artlogic Pay and an iPad app for private views, and it sells those as modules you can buy separately. It also states AR “View on a Wall”, a push to Artsy, and a place to embed a 3D show made with another service.

Gallery Essential shows 200 artworks on the website and Professional 500; the sales pipeline is on Professional. Standalone website plans take a 1 to 3% fee on online sales. Shipping is charged by zone and weight, with Arta for fine art shipping quotes, rather than live carrier labels; accounting is an Excel export or a Xero integration in closed beta, and plans are billed quarterly or yearly.

artlogic.net pricing, gallery management, websites, connecting your domain, shipping options, virtual exhibitions, invoices and accounts, Arta, try for free, read September 2026

Artwork Archive is the cheapest way in for an artist who needs a catalog. It tracks pieces, editions, locations, provenance and exhibitions, prints labels, price lists, certificates and consignment reports, and gives you a public profile you can embed on another site. Separate plans cover collectors and public art programs.

Apprentice holds 100 pieces and Professional 500; unlimited is the Master plan. The sales pipeline, Private Rooms and PayPal payments start on Professional. Buyers send a purchase request rather than checking out, custom domains are not supported (only forwarding), and there are no email campaigns, so most artists pair it with a separate website and newsletter tool.

artworkarchive.com pricing, for artists, reports, custom domains, imports, read September 2026

ArtCloud comes closest to the same all-in-one idea, and merged with Artlogic in 2025 while running separately for now. It has inventory, editions, provenance, consignments in and out, a CRM with an opportunity tracker, a website with commission-free e-commerce, private exhibitions, a Virtual Install AR view, an Artsy integration and an AI assistant called Copilot. The free plan is a real way to try it with a small inventory.

Gallery plans are priced per user, and the website is a separate plan from $77 a month. Email campaigns come with the artist Pro and Pro Plus plans; for galleries they are a paid add-on that needs Professional or Expert. Website shipping is a flat rate per artwork, with Shippo listed as an integration. The artist Basic plan caps invoices at 10 a month, and QuickBooks is an export rather than a sync.

artcloud.com pricing, artist pricing, integrations, provenance, consignments, shipping cost, Artlogic merger, read September 2026

ARTERNAL is a sales-first gallery CRM. It tracks offers and who opened which PDF, sends Smart Mail, runs online viewing rooms with analytics, takes payment through ARTERNAL Pay with TaxJar, and syncs with QuickBooks. Reggie, its AI registrar, handles shipping quotes and paperwork for a founding group of galleries.

Pricing is per user on a year’s contract. Essential holds 500 artworks and 50 artists, and Principal 1,500 and 200. The website is a $200 a month custom build rather than a builder you edit, and the site does not state checkout on it. It does not state a free trial.

arternal.com pricing, CRM, Reggie, condition reports, read September 2026

ArtSystems, now part of Gallery Systems, is established gallery software with unlimited records. It covers editions, consignments and loans, provenance and exhibition history, locations, condition, contacts, offers, invoicing and payments, viewing rooms, custom reports, QuickBooks and Artsy, with specialists to guide the migration.

Sold by the year. The public website is the separate Showroom product, and the site does not describe your own domain or checkout on it. Email goes out by exporting to Mailchimp or Constant Contact.

gallerysystems.com ArtSystems, editions, transactions, read September 2026

Artbinder, also from Gallery Systems, is built around the phone and iPad: inventory, edition sets, locations and contacts that sync to the cloud, packets that work as private viewing rooms, invoice, consignment and loan forms, card payments through Artbinder Checkout, and data migration help, with unlimited objects, contacts and artists.

Sold by the year. Offer tracking and condition status are Premium features. It does not describe a website, e-commerce, email campaigns or provenance.

gallerysystems.com Artbinder, packets, forms, migration, read September 2026

Masterpiece Manager covers the whole range from a single artist to a museum. It tracks inventory with provenance, limited editions, stock locations, consignments with artist payments, contacts and point of sale, imports in bulk, and offers optional website, shopping cart and auction modules.

Setup fees run from $500 on Collector to $3,000 on Museum. The shopping cart is a $750 add-on and auctions $1,500, both one-time, and websites add $19 to $99 a month. QuickBooks sync and email marketing are not in the Artist version.

masterpiecemanager.com pricing, inventory, websites, help, read September 2026

Collector Systems is built for people who own art rather than sell it. It has more than a thousand fields per object, locations, condition, iOS and Android apps, several collections under one account, consignments, loans, exhibitions and provenance, SOC 2 and ISO 27001 certification, a public gallery that embeds in your own website, and a private gallery on Enterprise.

Per user pricing, storage charged above 10GB, and full data conversion quoted separately. Contacts are a list rather than a CRM, and there is no invoicing, checkout or email.

collectorsystems.com pricing, features, tabs, FAQ, read September 2026

TMS Collections from Gallery Systems is museum collections management: object records to SPECTRUM and CCO standards, loans in and out, exhibitions, condition, locations and constituents, with eMuseum to publish the collection online.

Quote only and built for institutions. It does not sell work, and there is no store, pipeline or campaign tool.

gallerysystems.com TMS Collections, read September 2026

Plenty of artists run their studio on Squarespace: good templates, a shop with no transaction fee from the Core plan, and your own domain. It is a website, not an archive.

There is no artwork record behind the shop: no editions, provenance, consignments or collectors, so the catalog lives in a spreadsheet next to it. The Basic plan takes 2% of sales, and email campaigns are a separate product.

squarespace.com pricing, shipping labels, read September 2026

Shopify has the best general checkout there is, Shopify Email built in, and an app for almost anything. For a print business with hundreds of SKUs it is a strong store.

It knows products, not artworks: nothing for editions, provenance, consignments, viewing rooms or collectors. Card fees run 2.5 to 2.9% plus 30¢ on these plans, and third-party calculated carrier rates need Advanced, or Grow for a fee.

shopify.com pricing, 3D models, read September 2026